Home Add to Favorite Contact Submit  
             25 November, 2020
 

    
Category:  Articles » Business » Workplace-Communication

 

Communicating With Purpose

Popularity:
         Views: 1873
2009-05-02 08:27:34     
Article by Dot Struthers

Communication is the glue which holds your school together and yet it can also be the thread that keeps coming apart.

As managers we are so often focused on getting the job done that we can forget to consult and involve the right people in our decision making. The truth is that most of us are poor communicators and listeners probably because of all the distractions which limit our ability to think and plan.

Here are four easy steps to consider when planning any communication to your staff:

Have a clear message

Start by understanding why you are communicating, what impact are you trying to have? Motivate and inspire, reassure and build confidence or demonstrate urgency? Is it good or bad news you are communicating? What is your purpose?

Every communication has a beginning, middle and end so use the power of three, summarize what you are going to say in the first sentence, then say what needs to be said and then end by reminding them what you have said.

Think about your audience

Try to step into the shoes of the people you are communicating to. It will help you to understand where they are coming from and the things that would hook and interest them.

It's also useful to spend a few minutes thinking about how they are similar or different to you, in terms of their motivations, their day to day work and the language they use.

What is your invitation?

Sometimes we are not always conscious of this but when you are communicating you are sending your audience an invitation. Your intention may be to instruct them to do something, i.e. tell them what to do which is useful in the case of an emergency.

Or maybe you are trying to consult with them and ask them for views or feedback without creating any expectations that you will act on what they say.

What method should I choose?

Obviously there are several media you can use but consider what their advantages and disadvantages are. If what you are communicating is a one off or not very routine then a face to face approach is the best option, e.g. getting buy-in to the new school strategy.

I have heard of staff finding out they had lost their jobs by receiving a text message. This is not very personal or sensitive. Choose your media carefully whether it's electronic, print or face to face.

It's often easier to spot the failings in others communications than our own. Next time you are sending out a communication to your staff, think about the message, your audience, the invitation and the media you are using.

Dot Struthers works with people wanting to develop their leadership and management skills. To get her free monthly CPD newsletter register at website.

Specialized in: Dorothy - Struthers - Career - Coaching - Mentoring - Teachers - Lecturers - Cpd - Personal Development - Emotional Intelligence - Leadership - Management - Community - Merechats - Training - Performance - Heads - Deputy - School Leaders - Principal - Colleges - Personal - Learner - Driven
URL: http://www.merechats.co.uk
Print article      Bookmark this page
Related Articles 
Availing Cheap Calling Options After Careful Comparisons (Popularity: ): You can find cheap calling plans easily as there are several telecommunications options available nowadays. You need to look up the various aspects of selecting a suitable service. The different options include teleconferencing, using global calling cards, or choosing a VoIP service provider. You need to verify the call quality always. It is of no use using a cheap facility if you cannot even make the calls! Check independent online ...
Marine Fire Fighting Equipment - Ensuring Ship Safety and Damage Control When There is Fire (Popularity: ): Fire fighting offshore is different than fire fighting inland. The former requires different strategies because the environment is just not the same, even though the circumstances during which fire accidents can start off are basically similar. Accidents usually happen when the ship is quite far from the coast, and in these instances, help is usually difficult to summon. Of course, it is imperative that all ocean vessels be equipped with ...
Putting Momentum in Your Meetings (Popularity: ): Meetings can be a time for dynamic interaction or a time for mundane conversation and boredom. Momentum is the thing that makes the difference. But how do you keep ideas flowing, bullet points flying, and conversation brisk and exciting? The answer may surprise you. Preparation is what means the difference between good meetings and bad meetings.When you schedule a meeting the first thing you need to do is map the ...
Bullying at Work - What to Say to the Workplace Bully (Popularity: ): Probably the most common question I receive from workplace bullying targets aside from "Why Me?" and "Why Does the Bully Do What They Do?" is this question:"What can I say to the bully?"Most targets of bullying in the workplace do not want to "take it anymore," and rightly so. Most targets also feel that by saying something, they themselves will gain back some measure of the power they feel they ...
Short Simple Comebacks to Silence Workplace Bullying (Popularity: ): You've mustered the courage to say something. You think, "I have finally stood up to the office bully," and when you do, they deliver a harsh comeback. Are you prepared?Be prepared - there will most likely be a comeback from most office bullies when they are confronted. Remember, they do not care, and they are often not aware. Also remember, if they operated from a secure place of high self-esteem, ...


Related Business 
Special Purpose Machines (Popularity: ): We are engaged in manufacturing and supplying of Special Purpose Machine that is suitable for cutting metals in different shapes and sizes. Our Special Purpose Band Saw Machine is equipped with latest technology and accident proof safety features. These Special Purpose Machines are available at market leading prices.
All Purpose Removals (Popularity: ): All Purpose Removals is a privately owned, family business specialising in home and office relocations throughout Queensland and Australia. Established in 1975, All Purpose Removals forms part of the All Purpose Transport Group which services the transport industry with in excess of 200 vehicles from couriers through to semi-trailers and furniture pantechs. All Purpose Removals operates exclusively through the use of full-time contracted owner-drivers giving you the peace of mind ...
Life Purpose Institute (Popularity: ): Offers training and coaching to help you discover your life purpose and find the work you love. Life Purpose Process is offered in 200 locations globally.
Chat.net (Popularity: ): Information resource for people communicating on the Internet.
Women At The Wheel (Popularity: ): Guide to understanding your car and communicating with your mechanic.
Catalyst Communication Technologies (Popularity: ): Voice-over-IP software for communicating with mobile radios
Friends and Alumni of the Colorado School of Mines (Popularity: ): Communicating news and information.
Life Purpose Coaching (Popularity: ): Personal Life Coaching to help you discover and live true to your life purpose. See how fulfilling your life can be along the Path of Purpose.
Galcom International (Popularity: ): Provides durable technical equipment for communicating the Gospel world wide.
Laurie Campbell (Popularity: ): Spiritual Medium,communicating with those that have crossed over. Based in California, USA.