Structure Of A Successful Day In Real Estate

"Do you have an outline of a day in the life of a top producing Agent?" This is a challenging question to get answered because it varies so much from one Agent to the next.

On one hand it is clear that there is no such thing as a universal schedule of a perfect day. Each Agent creates their own best schedule based on personal and professional style and substance.

After all Real Estate Agents are the truest form of independent contractors. We are the most independent group of employed people on earth. When it comes to scheduling, this independence is also a great challenge.

After speaking to many Agents we were finally able to distinguish many common elements that will make every day more successful for you.

As you create your best daily schedule, enjoy the process. Enjoy your independence and the tremendous opportunity for success that is available to you.

Take advantage of your profession's flexibility and experiment with a daily schedule that works for you. You will know if it works for you by the results you obtain. If your number of appointments, listings, and sales increases while at the same time you are able to carve time for yourself and your loved ones you have found your ideal structure.

You may experiences changes - don't panic. Each change in the market, each change in your family, in your age and health, in your priorities and changes in unlimited other things affect the structure of your day. Those challenges and those changes are wonderfully human and consistent with the freedom and independence of our profession. Work through the changes and adjust your schedule accordingly.

What follows are suggestions for your personal schedule to help ensure a productive and successful day. First, there is a comprehensive list of activities broken down into categories. Second, these activities are broken down into a schedule that includes the most common days' times and time frames of our highest producing clients.

These suggestions can be valuable tools and information to guide you in creating the schedule for your successful day, and how to make that day every day.

Communication

Checking and corresponding by e-mail - Daily first thing in the morning

Check and correspond to voice mail - including 'A' buyers - Daily first thing in the morning

Setting up Showings, inspections, Appraisals, etc. - Scheduled daily as necessary

Returning phone calls - Scheduled time in the morning and afternoon

Service Hour during which you call and report to all listed sellers, all pending clients and high 'B' buyers -Scheduled one day each week, Rich chose Thursdays

Success Hours during which you contact leads, referral sources, past clients, and people in your Spheres of Influence - Three or four scheduled days each week

Administrative functions: Paperwork, Processing, and Preparation - Daily

Listing admin

Sales admin

Handling personal finances

Personal Marketing

Conducting Broker's Opens

Servicing yard signs, brochure boxes and other errands - Planned into daily travel

Sales Functions- Daily late afternoon

Buyer presentations and rehearsals

Show houses

Write offers

Present offers and Negotiate contracts

Attend mortgage appointments

Attend closings

Listing functions - Daily late afternoon

Listing presentations and rehearsals

Price reduction presentations

Staging listings

Attend and negotiate inspections

Lead Generating Functions

Success Hours and e-mail correspondence as above under communication

Conducting Open Houses - Sunday afternoons

Network meetings - Lunchtimes

Preview property - Daily late afternoon

Opportunity time - As scheduled

Planning

Organize the day - First thing each morning

Leadership Hour - Scheduled one day each week, Rich chose Friday morning.

Miscellaneous - As scheduled

Attend sales meetings and office caravans

Conventions and Continuing Education

Do research on new tools and services

Education time

Personal

Days off - At least one full each week, Rich chose Saturdays

Meals - Three times daily

Recreation - Something daily

Exercise - Three to five times weekly

Loved one's time - As often as possible

Worship or Meditation - Personal decision

Day's end - Choose a time and honor it

In Summary

The same schedule will not work for everyone, but use these suggestions to help you create a successful schedule that works for you. Experiment with your daily schedule. Judge its success by the results you obtain. If your appointments, listings, and sales increase while at the same time you are able to carve time for yourself and your loved ones you have found your ideal structure.

Please remember to enjoy the process of discovering your best daily routine. Enjoy the independence of this profession. And look forward to the tremendous opportunity for success that is an inherent benefit of a Real Estate career. You are in a tremendous business at a great time. Please call on us to help you take advantage of it.

Rich Levin is a coach, educator and speaker. He and his coaches' specialty is working with productive Real Estate Agents and Brokers taking them to their highest levels of production and performance in their business and in their lives. Rich has been in the Real Estate Business for over 30 years with the last 15 dedicated to coaching and speaking. He is a regular contributor to various Real Estate publications and has spoken at events from small offices to NAR convention.Contact him at 585-244-2700