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2007-10-20 15:27:12
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Article by Richard Rinyai |
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Are you having trouble with your filing system? Don't know how to organize yourself and things are starting to pile up?
Here are 7 simple things you can do to improve your filing system:
Try filing your documents into file folders, then put them into hanging file folders. This will prevent clutter, but don't put too many file folders in the hanging file folder, since it could break over time. If you really do have to put a lot of files in a folder, place a rubber band around the folder.
Place your most current files in the front of each file folder, for easier access. This will also help you find information faster and help you be more organized.
Try using colour tabs or colour file folders for different categories that you have.
Make sure you file your file folders in alphabetical/chronological order, depending on what works for you.
If your filing cabinet gets too full, take out the oldest files and store them in a box or even archive them off site (if you have this option). Make sure to label the box very clearly, so that when you need to go back to it, you can do it with ease.
Put labels on your filing cabinet drawers, for easier access to certain information that you will be looking for. You don't want to spend time trying to figure out where you filed certain files.
If you really want to get creative, you can put plastic tabs on the hanging file folders, with details of each section. You can even colour code them, depending on categories.
Follow these 7 easy steps and your filing become a breeze!
About the Author:
Richard Rinyai has worked in several firms anywhere from an Administrative Assistant to an Investment Advisor Assistant (completed his Canadian Securities Course), helping build businesses from the ground up.
If you would like to read his daily blog, visit www.theprofessionalassistant.net for more information.
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